Before starting the procedure, delete the items that are not required. Compressing files would help in restoring some space in the mailbox. In Outlook, Outlook data files can be compressed manually. Before that, you can view the deleted folders and subfolders (if any) and their sizes. With the Empty option, you can delete all the items present in the Deleted Items folder permanently. And you can Browse and select the location where you need to save your archived items. With its advanced options, you can filter the items you need to archive. Click AutoArchive to move your unwanted items to a separate folder automatically. #PICZLE LINES DX SOLUTIONS MAILBOX ARCHIVE#Mailbox Cleanup also provides you the facility to archive the older items which are not needed anymore. Also, you can find items larger/older than a specified limit. Using the Mailbox Cleanup Option, you can view your mailbox size/mailbox folder sizes. Three options are available in the Cleanup Tools dropdown list: You can trim the size of your mailbox using the options in the Outlook Cleanup Tools (you can access it by following File>Info>Cleanup Tools). Continue doing this, until the mailbox has enough space for new emails. If you need, you can save the attachments to your drive before deleting it (by right-clicking on the attachment and then clicking ‘ Save As’ or ‘ Save All’ option). There, click on the newly created folder, and delete your mails which are not so important. When you face mailbox size issues, just go to the Search Folders. This newly created folder will get updated with the mails of size more than 6000 KB automatically. Click OK again and a folder named ‘ Larger Than 6000 KB’ is created under Search Folders.Specify a size in the ‘ Show mail greater than’ box (for example 6000 KB).Click Choose under Customize Search Folder. Scroll down the list and under Organizing Mail, select Large mail.In the folder list, click Search folder, then select New Search folder. Rather than randomly deleting large-sized files, you can follow a systematic approach to manage Outlook attachments. Delete large Outlook emails and attachmentsĭeleting large emails, undoubtedly, is the wisest technique. #PICZLE LINES DX SOLUTIONS MAILBOX MANUAL#Note: It is recommended to all users take a full backup of their Outlook PST files in advance before performing the manual solutions to reduce the Outlook file size as some may result in data loss due to manual errors.
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